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Formatting Instructions for Outer and Inner Envelopes Open a new file in MS Word or any other comparable word processing software. Please DO NOT use MS Excel or any other spreadsheet program. If your list is already in MS Excel please email me for directions on how to transfer it to MS Word. Once your new file is open, please save it and then follow the directions below.
Type the title(s) and name of the prospective guest(s) and press enter:
Mr. and Mrs. John Henry Smith
Type the address of the prospective guest(s) and press enter:
123 East Main Street
(If there is an apartment, put that information on one line and the street address on another)
123 East Main Street
Apartment 3
Type the city, state and zip code and press enter:
Laurinburg, North Carolina 28352
Inner Envelopes (Skip if no inner envelopes are being printed)
If you are addressing the invitation to “Mr. and Mrs. John Henry Smith”, and want “Mr. and Mrs. Smith” on the inner envelope, you do not need to do anything, our system will automatically populate this for you. If you want something other than “Mr. and Mrs. Smith”, type it directly under your city/state/zip line.
When you are done with a guest, press enter one time and type the name(s) of your next guest(s).
A complete entry should look like this:Mr. and Mrs. Arthur Ronayne
165 Garden Street
Newton, Massachusetts 02160
Cathy and Arthur
Mr. Charles Raymond Smith
98 Prince Street
Haworth Heath on Uppershire
London, England SW4-953
United Kingdom
and guestMr. and Mrs. William Smith
12 Little Road
Belmont, Michigan 05178
Mr. and Mrs. Smith
Tammy and Timmy
Please do not number each entry or give us any other kind of information other than names and addresses.
When your list is complete, save the file then attach it to an email and send it to me at mkcalligraphy@hotmail.com
If you do not have access to email you can copy the list onto a disk and mail it to me. Any list sent in any other format, e.g., computerized address book, handwritten, typed or by mail or fax, will incur a $0.25 per name surcharge since I will need to retype it. Please allow a few extra days for processing a list not sent by email or disk.
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